What Is The Best Mail Program For Mac

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A recent surge of worthy new email clients offers Mac users some of the best choices they’ve ever had for managing their mail. With a panoply of clever features and new ideas, these contenders. Apple Mail is the default email client available on all Mac computers, and it’s a favorite of many die-hard Apple loyalists. The Mail app offers basic features like the ability to intuitively manage multiple email accounts and organize your inbox as you please.

• What Is The Best Email Service
• What Is The Best Mail Program For Mac
• Best Mail Program For Macbook
• What Is The Best Email Client
• What Is The Best Email Account To Have

Some people say you should stop using desktop email clients. I get where they’re coming from. Web-based email services have come a long way over the past decade, and many of them are feature-rich enough to be on par with desktop-based alternatives.

But there are several valid reasons to keep using desktop email software, and I believe desktop email clients will never be obsolete.

Postbox and Microsoft Outlook are the two main options, but they’re pricey. If you only need an email client to handle one or two personal accounts, then a free email client will likely serve you just fine. Here are the best free desktop email clients we’ve found.

1. Thunderbird

Available for Windows, Mac, Linux.

Although Thunderbird development was “discontinued” back in 2012, it still receives maintenance updates so don’t write it off as dead. In fact, as of this writing, the latest release (version 60.2.1) came out in October 2018. Sure, Thunderbird may not be getting new features going forward, but it’s absolutely still viable for everyday personal use.

And, as sad as it is to say, Thunderbird is the only free and open-source desktop email client that’s actually worth using. Other open-source clients exist, but they’re riddled with issues like clunky interfaces, glitchy performance, and a lack of advanced features.

If you’re adamant about never spending a penny and never switching to a web-based email client, then Thunderbird is your best option. It can do pretty much anything you need, including setting up message filters, autoresponding to emails, and several other nifty Thunderbird tips and tweaks.

Download:Thunderbird (Free)

2. Mailspring

Available for Windows, Mac, Linux.

Back in 2016, Nylas Mail hit the scene and looked as if it’d be the desktop email client to put all other desktop email clients to shame. But then in August 2017, the team announced that they’d no longer be working on Nylas Mail and opened up the source to the public.

One of the original authors then forked the project and relaunched Nylas Mail as Mailspring. He optimized and improved many of the internal components, resulting in quicker syncing, less RAM usage, faster launch times, and more.

Thunderbird may be the client of choice for those who want reliability and time-tested staying power, but Mailspring is the client to use if you want something fresh, new, exciting, and full of future potential. It’s free to use indefinitely with some advanced features locked behind a subscription.

Notable Free Version Features

• Syncs with Gmail, Office 365, Yahoo, iCloud, FastMail, and IMAP.
• Unlimited email accounts and unified inbox.
• Undo sent emails within a given period of time.
• Support for pre-built themes, layouts, and emojis.

Notable Pro Version Features

• Powerful template support for productivity.
• Track whether emails are opened and links are clicked.
• Schedule emails to be sent at a future time.
• Snooze emails and create follow-up reminders.
• Share email threads with others using a web link.

Download:Mailspring (Free, Pro for $8/mo)

3. Sylpheed

Available for Windows, Mac, Linux.

Sylpheed is a desktop email client that’s been around since 2001. While it does feel dated compared to modern email clients, it’s not bad by any stretch. In fact, its old-school interface and approach to email management may actually prove helpful if your email habits are causing undue stress6 Simple Tricks to Reduce Email Stress6 Simple Tricks to Reduce Email StressDealing with email is the best part of my day. Said no one ever. You need all the tips you can get to manage your email inbox? We can help you out!Read More.

The best thing about Sylpheed is that it knows what it is: an email client. It doesn’t concern itself with tons of extraneous features that bloat the installation and clutter the interface. Sylpheed is simple, lightweight, and full-featured.

Notable features include fast launch and overall performance, advanced email search and filters, effective junk mail control, encryption, and extensibility through plugins.

Download:Sylpheed (Free)

4. Mailbird

Available for Windows.

Mailbird is an attempt to optimize the desktop email client experience.

If you’ve never used desktop email before, then you’ll probably love Mailbird. If you’re migrating from another client, it will be hit or miss — some parts will feel familiar, other bits will impress you, but you’ll undoubtedly find aspects that you hate as well.

All we can recommend is giving it a try. It’s definitely slick and modern, and there’s a lot to like about it. Note that it’s a freemium app so the free version is restricted in some ways.

Notable Free Version Features

• Beautifully sleek and minimal interface.
• Syncs with any IMAP or POP email service.
• Lightning fast search and indexing.
• Integration with Dropbox, Evernote, Google Docs, and more.
• Supports up to 3 email accounts.

Notable Pro Version Features

• Unlimited email accounts and unified inbox.
• Snooze emails and set up reminders.
• Speed reader for emails.
• Quick preview for email attachments.

Download:Mailbird (Free, Pro for $18/year or $59 one-time purchase)

5. eM Client

Available for Windows.

eM Client aims to be an all-in-one solution for dealing with office tasks and communications. It’s primarily designed for email, but also has nifty calendar integration, task management, contacts organization, and even chat support — and the free version only has one (albeit major) limitation, as you can see below.

Notable Free Version Features

• Slick Modern UI interface that fits well with Microsoft apps.
• Syncs with Gmail, Exchange, iCloud, Office 365, and Outlook.com.
• Conversational view for email threads.
• Integration with all common chat services, including Jabber.
• Supports up to 2 email accounts.

Notable Pro Version Features

• Supports an unlimited number of email accounts.
• Can be used for commercial purposes (e.g. business office use).
• VIP support and troubleshooting.

Download:eM Client (Free, $50 one-time purchase)

Windows and Mac Have Built-In Email Apps

All of these free desktop email clients are fantastic so don’t fret too much. They can all get the job done, so give each one a try and stick to the one you like best. As for me? I’ve been using the free version of Mailspring for months and I’m quite happy with it.

If the above apps seem too complex for your email needs, then you can always resort to the Mail app that comes pre-installed on Windows 10. Some consider it bloatware while others think Windows 10 Mail is worth using. In any case, Mail is the simpler of the two Microsoft email apps. And if you have an Android phone, get one of the best email appsThe 10 Best Email Apps for Android, ComparedThe 10 Best Email Apps for Android, ComparedEmail on a smartphone? Use one of these excellent email apps for Android to make the experience more productive and enjoyable.Read More to complement your Windows client.

And for a better computer experience, have you considered building a DIY desk7 DIY Computer Desk Projects That’ll Save You Money7 DIY Computer Desk Projects That’ll Save You MoneyNeed a computer desk on a budget? Here are some excellent DIY computer desk projects you can build yourself.Read More?

Explore more about: Desktop Email Client, Email Tips, Mozilla Thunderbird.

1. Mailbird no longer has a free version
2. I’ve been looking for a client that lets you download all the attachments at the same time, to a folder, like selecting several mails, clicking on ‘save as’ and that’s it, so I don’t have to manually download 50 pdf files from 50 different emails. I still haven’t found what I’m looking for. I’ve read thunderbird had a third party plugin that did it but now it doesn’t work anymore. I think even netscape communicator 4 on win9x back in 98 o 99 could do it. why can’t modern clients do it?.
3. I think the best feature about Thunderbird, which is absent in all other clients, is the ability to delete only the Attachment in the Email. I retain the actual Email with only the Attachment name, and not the actual attachment file. For example, when we send an Email to clients, we attach relevant Datasheets / Brochures of the products, our company profile, etc., which makes the Email 2–3 MB large. But later, I simply delete the Attachments from the Sent items, making the Email shrink to 30–40 KB. This is a very useful feature which I think all Email Clients should have.
4. Hi
   Like everybody in the world I receive dozens of attachments (doc, excel, pdf..) everyday.
   So I use the ONLY email client in the world which is able to PREVIEW attachments (WITHOUT opening dedicated software like word or excel or acrobat) with only ONE click INSIDE the email window.
   And I save time everyday
   Best regards
5. I use Thunderbird for backing up my Hotmail & Gmail, but I find it slow to use as a regular Client so I still access my Hotmail via Outlook Live online. I get up to 50 emails a day and immediately toss half — it’s mainly for Social Media.
   I still prefer to use OperaMail as my Client for Gmail (it’s a separate program now) because I find Gmail online to be a non-intuitive PITA and with OperaMail I can have it in the same layout as forever. It’s a bit buggy once in a while, but way more effective for me. I get a couple 100 emails a day — personal and hobbies — and I also access my RSS Feeds from it (which alone is worth having it). Tagging is easy.
6. Another component in favor of Thunderbird: because of its addon ecosystem, it’s possible to integrate seemingly unrelated messaging tools like Google Hangouts or Voice. This can be helpful if you find yourself keeping many browser tabs open just for communication; at least you can centralize everything in one place!
7. I was a home user of Outlook Express email until they went to Microsoft Live and continued to use it until it just didn’t work. It was perfectly functional for all that I needed on my home computer (Outlook Client for work email). A few years back as Windows moved on, I tried Thunderbird, and it just didn’t have enough features of what I used to keep me happy. I switched to eM Client (about 3 years ago) and have never turned back. I’ve had no problems and it does everything I need it to do.
8. I started using Thunberbird a few months ago when my Windows Live started gliching when trying to receive e-mails. Kept showing a message saying it could not connect to the server — and I had a TON of folders with saved stuff on there too.
9. Downloaded Thunderbird and for the most part, it is great. I do HATE that you can only enter one e-mail address on a line at at time. Ridiculous! I am also having HUGE issues with it flagging e-mail as junk from people I work with who send e-mails ALL the time. I have ‘trained’ it and flagged these e-mails as not junk and even went into settings and made sure the address books are checked so it SHOULD ignore those e-mail address. Nope, still flagging them as junk. Would love to have this fixed but am about to try a different program! GRRR!!
10. I’m using Thunderbird. However, last week, Quickbooks stopped communicating with Thunderbird, and wouldn’t send invoices.. on only ONE of my computers. The other one is still working fine. So, my question is — which of these programs have you used with Quickbooks?
11. all my efforts to make the W10 email app behave better have failed. I got into a very expensive act of buying 2 plane tickets because the W10 email consistently faile sin searching for emails with any key word. In addition, there is no quick way to configure it the way you want. It is quite possible, power users will claim ‘I do not know how to use it’..well, this statement itself is the proof of my claim! In my iPhone, safari shows I have 16000 emails correctly. & I found the earlier eticket sent to me but not in the W10(is it ‘outlook’?) while for not apparent reason, W10 email chose to show only 3659 of them! ..So I am done using it!
12. I have been using Thunderbird.
    I really like that the inbox uses columns for Date, Subject, From, To, and more that I can sort on after selecting a message.
    I really don’t like that when creating an email the To, CC, BCC only accept one address per line, so you can only see a small portion of the recipients in a long list.
    This increases the chance of sending something to the wrong person. It’s also really hard to enter long mailing lists.
13. Can someone recommend an alternative that does both well?
14. Which do you use?
15. General concerns about the email clients? I could do this myself (perhaps) but thought maybe by me posting a comment others might benefit. Since Windows 10 Pro is more accommodating on then the Home edition I would like to know the following:
16. First issue: Which of these programs are accepted by Windows 10 Pro and will survive a Microsoft ‘Update’ ?
17. Secound issue: I’m concerned about migrating my 32bit versions of Windows OUTLOOK EXPRESS
18. ron
19. Please add Hexamail Flow too!

• Tried Hexamail Flow. It won’t allow me to add a single account. It cries that ‘All accounts must have a unique name’, but this is the first account. Nothing will satisfy the program as a name. I’ve even tried naming it something like ‘liedrfkhugjklsdghjf’ and it doesn’t work.
• Mailbird allows only one account unless you buy it. They should make this clear when they advertise ‘Have ALL your accounts in one client. FREE DOWNLOAD’. Very unscrupulous advertising.
• I’ve purchased email clients before, but I don’t think I should have to keep buying the program every year, but they conveniently break the programs and require you to buy them again for support. I just want one good program.

1. Does anyone know of any email client that will allow one assign a color category to an inbox email AND sort on it? I can’t believe Outlook 2016 will not do this UNLESS it’s a POP account. Thank you.

• Hexamail Flow allows labels to be coloured and sort on labels.
• Thank you so much!

1. Thank you for introducing me Nylas Mail. I was exactly looking for this. From my day beginning, I’ve started to search for best email client like Thunderbird. I’m running two different companies so I want to use two different email client software. You made my day author.. Thank you!
2. Having used email clients (Pinemail_ before there was a web-based Internet and once the WWW appeared, I tried web-based mail programs.
3. The major difference is SECURITY. Webmail is just that, the etch-a-sketch version of real email and like any browser going to any web site (webmail is web-page based), are easily hacked. Webmail, using the forced browser upgrades tied in with the latest HTML5 layers, Stalkers like canvas fingerprinting can now monitor your email, follow your email, and invade your privacy much easier than a real email client.
4. Your Privacy, and Security are only available buy using a real email account on a real email client. Using a web browser to read/send/ webmail is like writing notes in a diary with a World Wide Web camera over your shoulder.

• if you ever want a super-secure web mail client, including an on line keyboard so keystrokes can’t be recorded, check out safe-mail dot com (or dot org I don’t recall which).
• there are only 1–2 glitches I’ve encountered (I don’t use it regularly now, but did in the past when I needed 100% security that cost $0).
• one major glitch is that the FBI blocked access somehow until the server agreed to let them have access on demand. It’s not a USA based company. This went on for a few months but apparently they gave in.
• Second glitch I encountered a couple years ago, it may be resolved now, is that late night access was extremely slow.
  I know very little about networking etc so can only guess why..performance was fine during the day.
• Interface is minimalist, no ads, free access has limited storage space, only supports maybe3–4 languages — English Hebrew Japanese and I think Mandarin?
  Paid version comes in tiers depending on needs. Has quite a few features like Google — calendar, a few other things. Encrypted enough to send medical or financial data. Also probably things like child porn — but that’s the price of freedom I suppose.

1. Hiri is a paid client. It is not free.
2. i believe Nylas mail are pretty much dead now.
3. I am looking for a replacement to EM Client version 7. Version 6 was good but the way they handle multiple replies on version 7 has serious problems
4. Nothing but problems with Em Client. This week recent emails started flashing in my Inbox making it impossible to click on them. That was the last straw..finding another tool now!
5. NONE of these email apps are FREE!
   Hiri is only free for 14 days!
   The rest give a limited number of free trial days, and only 2–3 email accounts!
   WHY DO YOU LIE?

• Yes, you are right. Reviews are not reflecting the truth.
  I don’t know what’s the point except that the site is gonna lose customer base.
  I’m definitively stopping my visits.
• Thunderbird is free.
• WHEN I GOT A NEW USED PROCESSOR A COUPLE OF YEARS AGO, IT DID NOT HAVE INCLUDED OUTLOOK EXPRESS THAT MY PREVIOUS COMPUTER HAD.
  THUNDERBIRD IS A ROYAL PAIN IN THE REAR END.
  I CLICK ON AN EMAIL & IT POPS UP, I CLICK IT OFF AND WHAT I JUST CLICKED ON IN THE PANE, IS NOW MOVED BACK TWO PACES TO A DIFFERENT EMAIL.
  WHEN I TRY TO DELETE A FEW EMAILS AT A TIME..UP POPS A SERIES OF EMAILS, SO I HAVE TO STOP & CLICK THEM ALL OFF, IN ORDER TO GET BACK TO WHAT I WAS DOING..I AM SO OVER WITH THUNDERBIRD.
  BUT, I HAVE NUMEROUS FOLDERS NOW & DON’T KNOW WHAT TO DO OR WHAT FREE INBOX IS OUT THERE & WHETHER I CAN EXPORT ALL MY EMAILS & FOLDERS TO A NEW FREE INBOX.
  OUTLOOK IS OVER 80 BUCKS HERE IN VANCOUVER..TO BUY THE PROGRAM..I DON’T KNOW IF I WANT TO SPEND THAT KIND OF MONEY ON AN EMAIL PROGRAM..SEEMS LIKE A LUXURY I CANNOT AFFORD.
  WHAT SUGGESTIONS MIGHT ANYONE HAVE & ANY SOLUTIONS OR FIXES FOR THUNDERBIRD, IF THERE ARE ANY, IF THERE IS NO PROGRAM THAT I CAN IMPORT EVERYTHING TO THAT’S FREE.
  THANKYOU,
  LAYNA.
• I am running away from Thunderbird as fast as possible. Here are the problems I found.
  It began to lose folders. I save all my email locally in a long list of folders. I’ve done it for decades. For no reason I can figure out, in 2018, version 52.52, folders began to disappear from the folder pane. Funny thing is, they still exist if I search for them, and I could search so as to get all the emails and then copy them to a new folder. Then that folder disappeared too, so I did it again with a new folder in a different place in the hierarchy. Today my TRASH folder disappeared.
  Suddenly T-bird stopped downloading my emails. It just began to say ‘No new messages’ when there are hundreds. Even stranger — it finds one or two messages that it can download, but all the rest are invisible. The ones it downloads have nothing in common I can see. A google search shows none of these problems are unique.
  Mozilla provides no real help. The ‘fixes’ are all high tech programming changes that leave me in the dust. You can’t interact with the forum without registering which is a constant nightmare. The password is always deleting with time and you can’t put in a new one without being told ‘that email address is already in use’ (yes, because it’s mine, fool). Then you have to sift through hundreds of postings to find what — usually nothing! Mozilla doesn’t want to hear from you about your little problems.
  Constant problem — you can find a particular email, and it will tell you what folder it’s in — but good luck finding that folder if you have extensive folders and subfolders. There is no help at all. No way to figure out where you stashed that folder. I’ve spent hours searching for a single folder.
  Last problem — If you go to File Explorer to see where your data is stored — good luck. T-bird’s scheme for storing its data in mixed up msf and sbd files is from some other planet. Some T-bird folder names have corresponding files but others don’t and their contents have some of the saved emails but not others. It’s all a complete mystery. If you want to save a good folder for later possible use, you have no idea of what to save, or how to restore anything by pasting it back again. If I could find an identifiable file with emails, that would be great, but I can’t.
  So sayonara T-bird. You are mysterious and unworkable unless you are just working perfectly without problems. And that is just a memory now.
• This is because these people never really test any of these ‘Top’ application lists. They just gather names from a search engine and post them in some random order.
• If you have migrated from Windows to Mac, or need to communicate in a cross-platform conditions, you’ll search for MS Visio replacer. MS Visio is a strong software with good capacity to maintain complex business solutions. This is a large invocation, and one would be pleased to recognize that ConceptDraw PRO is the ideal alternative to MS Visio. Primarily, because this software works natively on both Windows and Apple OS X platforms. But there is no MS Visio for Apple OS X. What is a good free program for mac that does visio.
• Try Hexamail Flow — it is COMPLETELY FREE to use for multiple accounts.
• We only request you purchase if if you really like it to allow us to continue to invest in its development!
• Yes, I tried your program. It just doesn’t work.
• Can’t add ANY email accounts. It pops up with an error:
• ‘All account names must be unique’
• Only one account and no text at all will satisfy this requirement.

1. I’ve been searching for years for the best email client with these added requirements: a calendar/scheduler, tasks, events, contacts, highly configurable, securable, ‘open source’ (No Freemium) and fully portable at portableapps.com. I tried Operamail which I found to be a very good email and contacts client, but no calendar, etc., although I have no idea if anything has changed since being bought by Chinese owners.
2. Then I tried Thunderbird was too ‘clunky’ and slow for me. I liked Seamonkey more and I’ve been using for the last four years. It has email, a calendar, tasks, events, contacts, a browser and more; most of which need add-ons to make them more usable to each users needs.
3. It works quite well, still gets updated once a year or so (which is just fine for me), has a small dedicated team and an online extensions configurator to modify many T-bird & FFox extensions to work with it. I recommend users install exts’s in small batches for troubleshooting any incompatibility issues that may arise. I’m still fussing with the address book fields and tasks/events to work with specific calendars though, but I’ve truly not found any better email client and if T-bird is no longer being developed I guess I’ll stick with Seamonkey.
4. I would strongly urge you to not use MailBird. They ‘phone home’ all your emails and have even publicly stated that it is not illegal to do so and are continuing. In their newer versions they added an ‘opt out’ feature but it still phones home. You can use any packet sniffer to see for yourself.

• Thanks for the tip. I downloaded it and removed it straight away because it is NOT free. Only the trial period is.

1. The free version of EssentialPIM is also a possibility.
2. A little fact checking would be nice.
3. First, its funny that you suggest the non-free Postbox as one of the two ‘main’ options, then make false claims (see below) about Thunderbird, apparently unaware that Postbox is a Thunderbird derivative, and is currently based on a very OLD version of Thunderbird.
4. What false claims? Well, Thunderbird development is far from dead. It has received more new features and bug fixes since Mozilla pulled its developers off of the main project (Mozilla still provides considerable infrastructure support) than it did in the previous 5 years under Mozilla’s umbrella.
5. They also recently started receiving donations, and as of the last Treasury Report I saw, from November 2016, they were averaging about $70,000 per MONTH, most of these from small, one person donations.
6. Current Thunderbird leadership (an elected Council) is considering the options for a new home — the SFC (Software Freedom Conservancy and The Document Foundations being the two main contenders I believe.
7. So, the user base is definitely supportive of Thunderbird, and as far as I’m concerned, the future’s so bright, you have to wear shades.

• Yeah. I’ve got Thunderbird release 45.7.1 that came out on..FEBRUARY 7, 2017.
• MUO should strive to be better than SCROTUS (So-Called Ruler Of The United States).
• FU asshole
• Thanks Charles! I’ll definitely try Thunderbird again, I still have it and I surmise it gets updated through my portableapps.com menu which I love. I view Mozilla as a similar open source version of google in that they both work on a lot of projects which come, change often and go and sometimes come again. But Mozilla gets my support. Please let me know your thoughts on Seamonkey.
• I agree with you also that ‘A little fact checking would be nice.’, especially when you’re a professional article writer and reviewer. I almost feel duped!
• I would really like Thunderbird except that it requires you to use a new line for each address entered in the To, CC, BCC fields. This is so silly, because with one address per line, you can only see a small portion of a long list at a time.
  It also makes it really hard to add a lot of recipients. I can’t understand why they do this in an otherwise really good product.

1. I am still using Eudora, which is the best email client ever.
2. A year or so ago it started choking on Google certificates. I looked around for another email client and could not find even one that was as good as Eudora. Fortunately some enterprising techie found a way to force Eudora to accept those certificates that Google has been cranking out at least once a week since then, so I’m happy.

• You should wake up honestly..
• Oh lord, Eudora . not heard of that since the late 90s.. that is a relic for sure. I worked for an internet provider and we used to provide it with our DIALUP accounts pre-configured. It was junk, we eventually stopped supporting it all together.
• I didn’t think that junk still existed.
• And I would still be using Eudora if my university had not shut down the POP-server. I never got Eudora to work satisfactorily with IMAP. Unfortunately. I fully agree that it is the best mail client I’ve ever used, and I’m desperately looking for an email client even half as good. Since having to let Eudora go, I suddenly understand all my colleague’s email woes. I am definitely much less productive with managing my emails now..
• I started using Eudora back in the nineties. I used it for many years and would be using it yet if some geeky jerks hadn’t killed it. I don’t know why anyone would want better standalone email than Eudora.
  I don’t know how much longer we’re gonna have email, anyway. Things I’m hearing lately give me to think email is gonna be bound and gagged ere too much longer: THE RUSSIANS ARE COMING! THE RUSSIANS ARE COMING! THE RUSSIANS ARE COMING! EEEEEEEEEKK! HIDE THE MONEY! GIVE THEM THE CHILDREN INSTEAD!
• omg too funny.. thx for the morning pmu :))
• Yes of course, I agree with you 100%: Eudora (v. 6.3 for me) is still the best email client that was ever made available to an immense piblic, and that kept working so well for so long (more than 18 years for me).
  I’m also starting to have problems with ‘bad certificates’ and would be very interested to know how your Eudora was forced to accept them (or rather, convince the POP server to agree to establish a valid communication with my PC-based, Win7, Eudora..)
  Thanks if you can help!

Managing your time has long been a part of the knowledge worker’s day, and calendar apps have been around almost as long as email. But while the quantity of available options is high, the number of quality calendar apps is a small handful.

The option that is best suited for you will depend on your needs, but a closer inspection has shown us that, for most people, Fantastical 2 is the best calendar application for macOS users.

Wait. There’s a Bonus….

Custom Productivity Templates

We have a set of custom productivity templates that work well with the iPad app, GoodNotes. And if you want to try them out, we’ve put together a free guide that can help you.

We’ll show you…

• How to create and save custom page templates in GoodNotes.
• How to use those page templates to transform GoodNotes into your own productivity notebook (or any other type of notebook replacement).

Plus, we also have included a couple of our custom productivity templates for you to get started with. These templates are right out of our popular productivity course.

The custom templates and the guide are available for FREE to our email subscriber community. And you can get it right now. By joining the Sweet Setup community you’ll also get access to our other guides, early previews to big new reviews and workflow articles we are working on, weekly roundups of our best content, and more.

What We Looked For When Looking for the Best Calendar App

A calendar app on its own is a simple thing. You put items on it to show where you need to be, how long you’re going to be there, or what you’re going to do. Any calendar app must include those features to be useful in any way.

But a useful and effective calendar app requires those features to be well-designed, as well as include other functionality. Here’s what we looked at to arrive at our decision.

• Ease of use: The number one priority of a calendar app must be the UI. How intuitive is the app? How easy is it to add a new event? A task or reminder? To add some notes or details to an event? How hard is it to invite people to an event? These are some of the questions we asked when comparing the options.
• Aesthetics: For many people, using a calendar application is a necessary evil. It’s a tool to manage how other people are using up your time. But if you’re going to have to spend time managing this part of your life, an attractive interface can make the chore more enjoyable.
• Power: Once you have a smart UI in place, the next thing to consider with a calendar app is the feature set. What can the user do from this application? The best app will need to meet the needs of the novice (your grandma) as well as the power user (your CEO’s assistant). And those features cannot detract from the usability of the app. No small order, there.
• Price: With many categories of desktop applications, the price can often be irrelevant as the gap is narrow and most options are similar. However, because of Outlook’s inclusion in our comparison, price factored into our decision.
• macOS integration: How well the application fits the environment is always key — especially for cross-platform tools. At the risk of sounding painfully obvious, a calendar app for macOS must work with iCloud. And not just for the calendar functionality: Reminders are a key tool for Apple users and need to be accessible in our selection.
• Third-party integrations: Because macOS users do not all use the same calendar service (iCloud, Google Calendar, Exchange, etc.), our desktop app must work with all the available options.
• iOS versions: Lastly, because most of us live in a multi-device environment, it is beneficial to have iOS versions of each app.

The Calendar App Contenders

• Calendar (Free): Included in macOS, Apple’s option covers all the basics. It sports an attractive interface, but suffers from several usability issues.
• BusyCal ($49.99): The BusyMac team has been in the app-making business for some time. And their flagship app, BusyCal, has long offered more features than its macOS counterpart. The focus here is functionality.
• Fantastical 2 ($49.99): This option started as a menubar app for macOS, often used in tandem with the other desktop calendar options. It originally launched in May, 2011 and has since made its way to iOS. However, Fantastical 2 for macOS sports a new interface and is now a full-fledged desktop app.
• Outlook ($6.99/$9.99 per month, $139.99/$219.99): The old behemoth chugs along. Outlook was a key cog in the Microsoft dominance on the PC, but it’s always felt like an ugly duckling on macOS. We wanted to know if that was still the case.

The Verdict: Fantastical 2 is the best calendar app for Mac

The original Fantastical for macOS was the best option for quickly adding and reviewing calendar entries. Version 2 keeps all its advantages while adding the functionality of more robust calendar applications.

Ease of Use

There is a lot to like about a number of these calendar apps, but what makes Fantastical stand out is the first item on our list of criteria: it’s the easiest to work with. For a calendar app, ease-of-use needs to be considered in a few different ways.

First, how easy is it to glance at your day, week, or month and quickly get a feel for how your time is going to be spent? Second, and perhaps more importantly, how easy is it to get items into your calendar? Because many calendar apps do a decent-to-good job of displaying your events, we could argue that ease-of-entry is the most vital part of a desktop calendar app.

And, in this regard, Fantastical leads the way.

Aside: savvy macOS users could point to the fact that desktop utilities such as Alfred, LaunchBar, and Spotlight make ease-of-entry a non-sequitur. And I agree: I often use LaunchBar to add events to my calendar rather than Fantastical … but this is a review of the full-fledged functionality of the desktop calendar app landscape. If launcher type utilities are your thing, check out our review.

From its inception, the focus with Fantastical was its natural-language parsing, the ability for the user to enter random bits of text into the entry box and the app just figures it out. It’s almost magical and it set the bar for calendar apps on macOS.

That has not changed with Fantastical 2. Although the app is no longer just a menubar utility, the ease of getting items into your calendar is the same. The great part of Fantastical 2 is that for those who loved the simplicity of the first version, you can use it in the exact same fashion. The full fledged app interface never needs to be seen.

Indeed, the menubar functionality is now a must-have for a calendar application. I want to be able to glance at my day without having to open the full application. Fantastical gives me that option and builds on the original experience of the first version to also give the full functionality and bigger long-term views of more traditional calendar apps.

Apple makes every effort to turn the phrase “it-just-works” into reality. Flexibits does the same with its ability to take what you throw at it and turn your words into events that make sense. And, as alluded to earlier, ease of use also includes a few other touches. Viewing a calendar filled with events and tasks is one factor, but we’ll touch more on the UI below.

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Another way many calendar apps cause frustration is in editing events already in your calendar. Some of our options add friction to the process of editing existing entries, most often in the form of multiple clicks. Fantastical does no such thing. Simply click on an existing event, and update fields as desired. Other options require you to click a button or double click an entry before field values can be added. Advantage Fantastical!

There are a few other common tasks that are (thankfully) easier than was common several years back. Adding invitees, locations, or notes to a calendar entry is a fairly simple process in Fantastical, BusyCal, and Calendar.app — both in creating a new entry, or with editing an existing one. In this regard, Outlook adds slightly more friction to the process.

Aesthetics

In many interfaces, the “less is more” mantra is an ideal goal. Most clean, well-thought out UI’s make ample use of whitespace and contrast to differentiate between different types of content.

The hard part of designing a calendar application is that the designer has to give the user the ability to view a large amount of information (a month or year view of a busy person’s calendar), yet still maintain clarity. No easy task. In this regard, Flexibits has done a laudable job with Fantastical.

The desktop calendar space for macOS had long been ruled by options putting functionality over aesthetics or options that came close to usable, but slightly missed the mark (Apple’s own Calendar app).

Power Play

The problem with many of the apps that place the highest priority on aesthetics, ease of use, and a clean experience is that power features are often sacrificed. And in most cases, this is a good thing.

But applications that can provide a clean user experience and full functionality will rule the roost. That’s the case with Fantastical. No one could ever accuse BusyCal of not delivering on features, but it, and other options, lack the grace of Fantastical. So, when talking about feature sets, this must always be kept in mind.

How does Fantastical fare with features in mind? Very well, thank you! It integrates with iCloud and Google accounts, the two most used options for macOS users. But it also plays nicely with Exchange (for those poor souls living double lives), Yahoo, and CalDAV accounts. Is your Google account configured to use two-factor authentication? No problem.

In essence, desktop calendar applications can be thought of as wrappers. The full functionality is dependent on the background service (iCloud, Google etc). But each client on macOS integrates with those backend services to differing degrees. Fantastical does a fair job of offering the majority of options that iCloud and Google calendar apps provide.

However, one feature Fantastical does not include is the ability for users to share their calendars. But, neither do any of the other options we considered (apart from Outlook giving you options to share Exchange calendar accounts). Overall, most of the apps considered have parity in this regard. None of the other options add enough functionality to overcome Fantastical’s excellent design.

Price

For many comparisons of desktop applications for macOS, cost is not a determining factor, simply because the range of prices is mostly consistent, but with Calendar apps, price does come into the discussion. This is due to the fact that Apple provides a free option within the desktop OS, but also because Microsoft Outlook is more than 4 times the cost of the other contenders.

With Fantastical and BusyCal sitting at $49, people have two questions to answer. First, do these third-party applications offer enough advantage over the free app already installed on their computer? If the answer to that question is yes (and for many people, it likely is), the next question to answer is whether or not Outlook offers enough advantages over Fantastical and BusyCal to justify the $219 price tag.

Lastly, one consideration when factoring in price to a decision such as this is support. When a Mac user makes a purchase of this nature, choosing a third-party tool over what Apple already provides, you have to consider what kind of company your purchasing power is supporting. Part of what makes macOS so special is the thriving community of developers. They truly make macOS a better platform (as well as iOS), extending what it can do beyond what Apple envisioned.

It’s just another reason that makes Fantastical our top choice. It feels good to support the Flexibits team. Reciprocal benefit is a beautiful thing!

Gramar edit program for mac. Note: The Spelling dialog box will not open if no spelling errors are detected, or if the word you are trying to add already exists in the dictionary. Excel You can check spelling in Excel, but you can’t check grammar.

Fitting In

Another vital aspect of a desktop calendar app for macOS is fitting in and being a good neighbor. With iCloud, an app that makes adding and viewing reminders has a distinct advantage over an app that does not. And again, Fantastical meets the need, and does so better than the other contenders.

This may be one of my favorite touches with Fantastical. To add a reminder to one of your Reminder lists, simply toggle the switch in the new entry window.

The same benefits to adding an event to your calendar apply to your Reminders. Simply start typing in the entry window, then toggle the switch as shown above. Want that reminder to have a due date? Not a problem — just type it in like you would for an event. The natural parsing of Fantastical handles events and reminders with ease.

Displaying your reminders is also done well. In the Mini Window (capitalized for your pleasure), your reminders are placed at the end of your list of events. If one has a due date and time, it shows amidst your events at that time. In the full app window, the reminders show in both the sidebar and the full calendar view.

Apple has made an attempt to have Reminders be the default to-do list of the casual computer user. Unfortunately, they fell short making the experience fluid. However, Fantastical makes up where they lack. With Fantastical 2, the experience of adding, viewing, and interacting with reminders makes it feel as if Reminders is a natural extension of the calendar.

Fantastical has a fantastic (sorry … you knew it was coming!) Today widget. None of the other contenders offer that functionality. If the menubar is not your thing, then a quick three finger swipe can bring up the Today window for a look at what’s coming.

Basically, Fantastical makes working with your calendar and your reminders an experience. It’s the best option for fitting in with macOS. By far!

iOS Counterparts

Although not essential to the experience on macOS, any desktop application that has counterparts on iOS (or Android) extends the overall experience. Outlook is complete in this area, as is Apple’s Calendar app. However, the same smart design touches that make Fantastical the preferred option on macOS also give it the edge with the iOS versions.

We’ve written in detail about the Fantastical iPhone app in a separate review. Read more about that here.

Once again, Fantastical comes out ahead in our comparison.

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Other Candidates

BusyCal

Probably the most feature complete option we considered, BusyCal is the best choice for those who value function over form. It certainly gives you all the features you could want. Where it lacks for yours truly is the aesthetics: it looks and feels a little like corporate software.

I used BusyCal several years back when there were less options available to replace Apple’s iCal (you can almost smell the faux leather). Today, BusyCal is greatly improved, even to the point where it competes feature-by-feature with Fantastical.

A good example is the menubar functionality. Although BusyCal started as a full desktop app, in contrast with Fantastical’s progression from menubar utility to full app, it includes a nice menubar option that allows for quick calendar entry. It even uses Fantastical-like language processing.

Where it falls short of our choice is the overall look and feel.

Outlook

One consideration a review of this type requires is how to approach Outlook. Do you compare the calendar function only? Because it’s a full-fledged application that covers multiple categories (email, calendar, contacts, tasks, and notes) with a price tag to match, you have to decide if the additional functionality should factor in to the comparison.

For this review, it did not. If an all-in-one approach is your preference, then Outlook is certainly a potential good fit for you. But, when considering calendar-specific features on their own, Fantastical is a much better overall experience than what the calendar portion of Outlook has to offer.

Another issue to weigh is the cost. Is Outlook good enough to overcome the larger price tag? Not in this author’s mind. If fitting in with Exchange is a must have or if you already subscribe to Office 365, then Outlook merits serious consideration. For anyone else, the other options are all a better fit.

Calendar

Last, and certainly least, Apple’s own Calendar must be considered. It’s free, it’s installed on every Mac, and it has improved over the years (the Scott Forstall faux leather years, to be specific). For the most casual user, it can certainly fit the bill.

Where does it lack compared to Fantastical? Well, it does not have a menubar option. As mentioned under ease of use, this is a must have for yours truly.

The oddest part of Calendar is its lack of integration with other iCloud items. Want to interact with your Reminders in your calendar app? Then Calendar is not for you. Same for the Calendar Today widget. Because Apple separates Reminders into its own app, you cannot see these tasks (even if they are time-based) in the view of your day. You’d have to keep both apps open.

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Once again, the completeness of Fantastical surpasses the contender.

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Why this over other options

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With our full comparison, while there is feature parity for the most part, none of the options can compete with Fantastical in terms of overall design and ease of use. BusyCal comes close feature-wise, but is lacking the grace of a more well-designed application. And while Apple’s Calendar has the benefit of already being on your machine, it falls short in terms of usability.

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Fantastical is the king of the hill. You need look no further!

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